Advisees course completion tracking spreadsheet for advisors

A spreadsheet that could automatically tally the courses advisees needed to take in order to graduate was developed in April 2023. The spreadsheet also provided information of use to an advisor during registration.
The first tab contains advisees, their program courses, their grade points in each course  and a status flag. 

The advisees are listed in column A. 

Column B is their grade in a course recorded as grade points. This helps the advisor know what courses might need to be retaken. The code "ip" is used to denote that a course is in progress. 

Column C is whether a student is taking/has taken a course (1) or has not yet taken/needs to retake a course (0). 

Columns D to G are copied and pasted from templates on the second tab. 

All advisees in all programs are listed on the first tab.

The second tab contains program templates as blocks of cells that are manually copied and pasted into the second tab as appropriate for each advisee. The gray cells are general education core courses. 

Note that these programs have not been updated since 2023. Refer to the students individual degree completion in the student information system (MyShark) to update a program or add a program. 

The order of the courses was intended to be identical to the order seen in the degree completion screen. This facilitates the entering of grades. Grades are manually entered and updated. 

The third tab is a pivot table that tallies in the zero column the number of advisees who need a particular course. This includes all advisees regardless of what program they are in. If the number of advisees on the first tab is increased, then the range for the pivot table will also neeed to be expanded.

The following link makes a copy of the spreadsheet for your own use.

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